Automation can be applied to almost everything, even in the niche of security services where, besides special security monitoring tools, you can also use security guard scheduling software to enhance your company’s efficiency and elevate it to the highest levels.
At Shifton, we have numerous successful cases of implementing security guard management software, and we are happy to share with the readers of our blog some insights and advantages of such a technical solution.
What is Security Guard Scheduling Software?
The core idea of security scheduling software is to optimise your human resources to ensure they work with the highest efficiency. Regarding a security department or a company providing security services and bodyguard services, this product addresses the following issues:
- Correct scheduling to ensure fair and transparent shifts for all employees in your company. You can create schedules and share them with your staff instantly in a single environment to inform them, or even to allow them to choose when to work and which shifts to take on.
- Preventing overworking. This tool helps management to avoid excessively loading some workers while others may be less busy and earn less.
- Monitor the time of your staff. Specifically, in Shifton, we use GPS in our security staff scheduling software and allow a business owner or manager in charge to monitor each worker’s clock-ins and clock-outs, any absence from the workplace, or instances of tardiness.
- Correct accounting processes. In the security service business, there are multiple aspects to consider when calculating payroll. With the help of an adjusted security guard schedule template, you can calculate salaries in an automated mode, include bonuses or penalties for each employee, and easily send ready-made tables with payroll calculations to your accounting department.
How Does Security Guard Scheduling Software Work?
Of course, each security scheduling software may have its peculiarities in terms of its functions, but typically, it operates in a similar way.
- You have an environment your employees have access to where you create schedules by using pre-set templates or by developing your own template.
- You can easily fill in the form and allocate work shifts and hours among your workers.
- When it’s time to calculate payroll, the platform automatically counts work hours for each employee and creates a table or a report you can use subsequently for payroll.
- In case your software also functions as security guard tracking software, it provides special tools to log work hours and enable your workers to signal when they commence and conclude their shifts.
That’s a brief explanation of any security guard scheduling software. Yet, if you want it to be the most effective and provide you with advanced functionality, you can get all those advantages from Shifton.
Shifton Best Security Guard Scheduling Software of 2024
Why do we assert Shifton is the best security guard management software? There are numerous reasons for this. In general, the core features that make our product the #1 in the market for security service agencies and security departments are as follows:
- Built-in scenarios and templates for successful scheduling of workflow in the agency. We provide customers with numerous templates that suit various types of business and hiring models, thus allowing you to adapt them to your particular workflow.
- A special task module, which offers extensive opportunities to assign tasks in addition to creating schedules and shifts. This multifactor assignment module helps keep track of who is in charge and when, and it simultaneously allows task assignment during each shift.
- Ease and flexibility in shifting changes. In case of an emergency or some additional situation, you can adjust shifts, provide replacements in shifts, and at the same time, you get immediate information about the work hours of each worker to prevent overworking.
- Instant communication with your staff. Shifton provides easy communication with the whole staff using built-in tools of the application. You can notify your workers promptly about changes, receive their feedback, and contact them via the app while your personnel is in the field.
- Alert tools that help to deliver your messages to the staff instantly with seamless control over receiving them.
- Advanced payroll tools that offer complex calculation of salaries, including the application of specialised scenarios for bonus accounting and penalties.
- Tracking tools that help to monitor the performance of tasks, manage shifts, and ensure timely arrivals.
That’s the basic kit we offer, and besides it, you can use this tool for forecasting, analytics, and planning. There are multiple integrated report forms and analytic tools you gain access to.
Understanding the Value of Security Guard Scheduling Software
But what makes security scheduling software so special as to become essential for niche businesses? Let’s consider the most impactful benefits.
Optimised Coverage for Security Goals
Nothing can be worse than understaffing in the security business. If you fail to provide enough guards to achieve the highest security levels, you miss out on more than a client; you jeopardise your good reputation. With the help of specialised security scheduling software, you can plan your security coverage and mobilise as many people as you need for impeccable performance.
Improved Visibility and Accountability
Shifton, as an example of security management software, provides the highest level of visibility and accountability. You no longer need to write plans and check them in the office. Instead, you instantly see schedules and current tasks for each employee, you know who is in the field at any given moment and who is on their day off. You do not need to spend time on calls clarifying the current state of affairs. You simply launch the app and get instant information about everything concerning your personnel.
Lower Scheduling Overhead
Save your time on scheduling and managing multiple details. That can be done automatically by your security scheduling software. Even the most complex rules and calculations are performed accurately and reliably with the help of software.
Real-Time Monitoring
Tracking the workflow in real-time is invaluable. Thus, you can react promptly to new circumstances, plan in advance future routines, and receive immediate information about emergencies, delays, or any additional situations. So, you can address them immediately to maintain smooth operations.
Improved Communication
The central aspect of any business is clear and fast communication between team members and managers. That’s why using security guard management software helps to maintain communication in the quickest and most convenient manner. You can receive instant feedback from your guards about the completion of their tasks, get information about required schedule adjustments from employees who cannot take a shift, or inform your staff about anything you wish with guaranteed notifications delivered to everyone.
These features, implemented on the new-gen technical platform by Shifton, help businesses involved in security services meet their objectives and provide clients with impeccable levels of service. Additionally, such software reduces costs and time expenses for CEOs, allowing them to concentrate on more significant tasks rather than constantly monitoring, informing, and scheduling their staff.
