Being a real estate agent is a role that encompasses multiple functions, vast data, and ongoing communication with property sellers, buyers, and developers, although most of these tasks can be assigned to specialised software for real estate management. Surprised? Then, let’s discuss in detail how real estate software for property management and scheduling aids businesses in maintaining the highest level of services and consequently, high customer satisfaction.
If you want to succeed in the competitive real estate industry, it is crucial to stay ahead of other agents. This means you should not restrict yourself to one location and acquire as many property offers to sell as possible. A real estate showing scheduler will be invaluable in helping you streamline your business and team.
Real estate scheduling apps do not restrict you solely to scheduling routines. They extend far beyond that and assist with numerous tasks you may have:
- managing your busy schedules;
- securing more listing appointments;
- planning cleaners’ visits and decorators’ work in the pre-showing phase;
- calculating payroll for your staff if you own a real estate agency;
- facilitating seamless and effective communication within your team.
If you organise your schedule effectively, you will maximise the number of appointments and showings, which will directly impact your commission earnings.
The Features of the Best Property Management Software in 2024
Let us break down how software for real estate management can simplify your daily routines, and which features are particularly beneficial for real estate agents:
Job scheduling option
When you have a team working for you, you need to schedule their tasks, distribute the workload, and verify their assignments to ensure flawless agency operations, attracting clientele and thus, profit. An option to create optimal schedules for your employees based on their submitted availability and job qualifications is a feature to appreciate in modern real estate scheduling software. In Shifton, for instance, you can add all pertinent information, such as location and tasks, and share assignments with your employees online, enabling your staff to perform at their best on their mobile phones. Everyone gets their fair share of work, and you avoid pitfalls and overlaps by using a well-thought-out real estate scheduler.
Digital tasks, forms, and checklists for your best operations
When you have a shared field for simultaneous work with your team, you can streamline the entire workflow. Moreover, this option can be utilised for both your employees’ tasks and your personal task management plans.
- You can create tasks quickly and assign them to your employees,
- You can maintain a clear overview of their progress in real-time directly in the real estate scheduling software. This could range from one-off maintenance requests to regular inspections and cleaning tasks.
- You can input all the information your employees need to start work and complete the job on time, such as notes and deadlines.
- In a real estate scheduler like Shifton, you can develop custom reports, forms, and checklists for your staff to fill out, use electronic signatures to confirm each employee’s identity, and submit them back for your review to stay updated and ensure compliance.
Manage your facilities with ease
When you are running a real estate agency, working as a freelance real estate agent, conducting an inspection service, or managing facilities, you need comprehensive oversight of all your resources at a glance. That’s the purpose of real estate software for property management. With it, you can identify all the facilities and housing, add them to the list, manage them, and assign tasks related to these facilities to your staff. The primary benefits you receive from such solutions are as follows:
- You can manage each facility or real estate object flexibly and input all information about it using real estate management software.
- You can assign housing for sale to your employees to distribute responsibilities.
Ensure the safety and performance of your field staff
Real estate shift scheduling software allows you to equip your brokers, agents, inspectors, and field staff with the necessary tools to excel, including digital safety forms and secure site sign-ins and outs. Additionally, when your staff is in the field, they do not need to spend time after completing their tasks creating reports. In the best app for realtors, Shifton, checklists and reports can be completed remotely, from a mobile phone, even on the move, which simplifies the working process.
Improve customer experience
Shifton, as an example of the best planner for real estate agents, provides all the capabilities needed to elevate customer experience to a higher level due to advanced functionality including the following built-in tools:
- Automated appointment confirmations and reminders that prevent missed appointments.
- Swift replacement scheduling when an agent is unable to fulfil an appointment – you can replace them with another employee to streamline the operation and retain customer loyalty.
- Location pairing to quickly deploy the closest front-line workers to customers, saving time and costs on long-distance appointments.
- Comment fields to share information from previous jobs and provide instant feedback while your employees are in the field.
- Virtual meeting options to enhance team-building efforts and facilitate instant communication with the staff in a single online workspace.
- Intelligent job matching and automated staff scheduling based on business priorities to consistently meet SLAs. For instance, it enables property valuation companies to swiftly assign available workers to new jobs to meet tight turnaround times for larger clients.
As a result, when you transmit numerous operations to the online field in real estate scheduling software, you get multiple benefits from streamlining all these processes to quicker completion of deals, and higher customer service.
What Are the Benefits of Property Management Software for Real Estate Businesses?
The primary benefits of using specialised software for real estate management relate to its helpful nature and the meticulously designed tools integrated within it.
- It boosts efficiency by automating complex and repetitive daily tasks and processes. This subsequently allows you to save time, enabling you to focus on the bigger picture.
- It allows you to organise, manage, and track important information and processes on a centralised platform. Furthermore, you can share it instantly with your staff using cloud technologies.
- It works to enhance your business’s security by providing a secure platform for managing sensitive information, such as tenant information, personal data of sellers, buyers, landlords, their payments, and other vulnerable data. Due to the high level of protection, the real estate scheduling app and its cloud storage reliably safeguard it against leaks.
- It provides you with real-time insights by presenting a clear overview of all data managed in the system and offering instant feedback from your workers. This lets you remain in control of your operations and make informed decisions in a timely and thoughtful manner.
The times when successful operation of real estate businesses relied merely on a paper planner and a calculator are long gone. Today, to stay ahead of your competitors and secure more clients and profitable deals, you need to be fast, client-oriented, make agile and informed decisions, and foster synergy within your team. All of this is attainable by utilising cutting-edge technologies. In 2024, a real estate scheduler is essential for agents and agency owners. Furthermore, if this scheduler is as advanced as Shifton, you gain even more advantages and establish an ecosystem beneficial for staff communication.
